Meet Some of our Customers

 

 

 

 

 

 

 
 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

Records Management

A critical factor in regulatory compliance is a centralized repository of electronic business records. infoRouter provides this effective centralized compliance solution that helps streamline the capture, classification, retention, disposition and management of critical business records and documents.

Companies should make significant changes to their IT infrastructures and business processes to comply with federal regulations such as the corporate governance Sarbanes-Oxley Act, Health Insurance Portability and Accountability Act (HIPAA) and the US Patriot Act

Archiving e-mail messages, protecting the confidentiality of sensitive electronic records, documenting financial transactions are no longer optional. An effective Record Management Software is essential.

infoRouter Document Management System is an integrated solution that allows organizations to create and manage a set of uniform models for retention, security, classification, search, retrieval and automatic notification and alerts for changing content. In the ever-changing landscape of business where non-compliance may mean costly fines, sanctions, litigation and personal liability for corporate officers, infoRouter provides and effective record management software that helps stay compliant with the growing number of regulatory compliance initiatives and industry regulations.

By using infoRouter, you can manage your company’s financial liability and litigation risk by effectively addressing the mandates imposed by the following:

  • Managing of records related to financial and accounting information for compliance with the Sarbanes-Oxley Act (SOX) particularly with Section 404 Industry regulations, such as ISO certification Regulatory compliance with mandates from governmental agencies such as Securities and Exchange Commission (SEC) . Regulatory compliance with mandates from HIPAA . Compliance with Federal record-keeping laws and regulations. DoD 5015.2 Compliant Records Management . Managing of records related to civil litigation or government investigations. Managing of records related to Human resources such as discrimination, wrongful termination, sexual harassment etc. Corporate Governance Banking Compliance Process of documenting and testing internal controls
  • Document retention, document retrieval and audit trails and tracking of documents.
  • Management of electronic patient records

What are these requirements?

A common issue with most regulatory mandates is "consistency" in records management and handling. Almost all mandates call for a documented set of procedures that are consistently applied to all records. Organizations must also establish systems that provide complete audit trails of access to sensitive documents.

Examples:

  • Sarbanes-Oxley Act requires that all public companies document their financial reporting procedures. ISO Certification requires that all company activities are documented and these procedures are regularly reviewed and audited SEC is in charge of enforcing the Sarbanes Oxley Act and has the same requirements. HIPAA requires that the handling of sensitive patient records are documented. Access to records are subject to strict controls and all access to any record is tracked. DoD 5015.2 STD calls for a set of rules whereby documents are created, maintained, archived and destroyed. Not surprisingly, all actions taken on a document or record must be tracked.

How can infoRouter help you with Regulatory Compliance?

The infoRouter Document and Record Management Software solution gives you the ability to perform all the requirements above. ISO documents, Sarbanes Oxley documents can be assigned to individuals for their periodic review and approval. This way, not only are all involved parties informed of procedures on a continuing basis, but they are given a chance to comment of how these procedures can be improved or tightly controlled.

Whether the document has to do with Sarbanes Oxley or ISO or any other regulation, all document changes, updates are automatically tracked by infoRouter. All previous versions are tracked, information on who changed what and when is always readily available. Better yet, whenever a document content is changed, all interested parties are automatically alerted to changes.